Privacy Policy

Port Hedland Mazda is committed to safeguarding the privacy of individuals. This Privacy Policy sets out how Port Hedland Mazda manages personal information. It is structured as follows:

1. Personal information Port Hedland Mazda collects
2. Use and disclosure of personal information
3. Automated decision making
4. Cookies
5. Links to other websites
6. Marketing
7. Overseas transfers
8. Access and correction
9. Contacting Port Hedland Mazda and complaints
10. Changes to Privacy Policy

1. Personal information Port Hedland Mazda collects

The main types of personal information Port Hedland Mazda collects and holds are:

• contact and identification information for individuals seeking to buy or sell vehicles with Port Hedland Mazda such as name, date of birth, contact number(s), email address(es), residential and/or business address(es), demographic information (such as postcode, age, gender) and driver's licence details;
• vehicle and servicing details for Port Hedland Mazda's customers including vehicle registration, vehicle purchase details, service appointment bookings;
• finance details for Port Hedland Mazda's customers seeking finance such as financial, insurance or credit information, marital status, employment details and history;
• contact details for individuals working for Port Hedland Mazda's business partners and suppliers;
• information provided by an individual as part of a recruitment process such as name, contact details, prior employment history, qualifications, referee details and, if applicable, details for background checks; and
• other information provided by individuals while interacting with Port Hedland Mazda.

Port Hedland Mazda collects personal information in the course of running its business in a range of different ways, typically through:

• interactions with individuals (e.g. through any records Port Hedland Mazda keeps of telephone calls, or emails received, or messages sent to Port Hedland Mazda or posted on Port Hedland Mazda's pages on social media);
• Port Hedland Mazda's website;
• use of social media;
• employment applications;
• third party service providers; and
• provision of customer service and support.

Where practicable, Port Hedland Mazda collects personal information in connection with running its business directly from the individual concerned. On occasion Port Hedland Mazda may collect personal information from someone else such as when speaking to a referee for a job applicant or doing screening for onboarding a new supplier or customer.

2. Use and disclosure of personal information

Port Hedland Mazda stores personal information in electronic and paper form.

Port Hedland Mazda uses and discloses personal information as follows:

• to source vehicles and sell them to Port Hedland Mazda's customers and to provide other related services to customers such as vehicle servicing and assist with arranging financing to purchase a vehicle;
• to manage arrangements with Port Hedland Mazda's customers and prospective customers;
• to obtain products, services or information from Port Hedland Mazda's suppliers;
• to assess what vehicles a person may be interested in purchasing (e.g., based on the person's interests and other information Port Hedland Mazda knows about them);
• to operate and manage Port Hedland Mazda's website, social media and other communications and media channels;
• subject to applicable laws, to conduct marketing;
• for processing and assessing employment applications; and
• for such other purposes authorised or required by law.

It may be necessary to share personal information with organisations that provide products or services to Port Hedland Mazda. For example, Port Hedland Mazda may use third party service providers for the organisation of customer care, implementation of promotions, development of offers, communication and contact with customers, organization of events and for the purpose of obtaining advice and managing its affairs. Port Hedland Mazda also uses third party service providers for credit card processing/payment and for IT services (hosting services, database maintenance, etc.).

3. Automated decision making

Port Hedland Mazda uses computer programs to make decisions affecting a person's interests to offer products or services that could be of interest. This is typically done via AI Agents within website chat or SMS. The sorts of personal information Port Hedland Mazda uses in the operation of the computer program is browsing history on Port Hedland Mazda's websites, name, contact information, and other information you may input into Port Hedland Mazda's websites. The level of human oversight Port Hedland Mazda provides over these decisions is limited — responses and recommendations may be generated automatically, with human review available where a person requests it or where required for follow-up by Port Hedland Mazda's staff.

4. Cookies

Port Hedland Mazda uses cookies on its website. Cookies are small text files that are stored by the website user's browser when they visit a website. This identifies the browser used and can be recognised by Port Hedland Mazda's web server. Port Hedland Mazda may use cookies to associate a user with social media platforms and, if the user so chooses, enable interaction between the user's activities on Port Hedland Mazda's platforms and those social media platforms. Port Hedland Mazda's website also uses cookies to analyse website traffic and help provide a better website visitor experience. Website users can make certain choices about the use of cookies through their browser settings. However, if the user disables certain cookies, this may prevent the user from taking full advantage of Port Hedland Mazda's website.

5. Links to other websites

Port Hedland Mazda's website may contain links to third party websites. Port Hedland Mazda does not control or otherwise determine the privacy practices of these third party sites. To find out about their privacy practices, you should check their websites for their privacy policy, or otherwise ask them about their privacy practices.

6. Marketing

If you have received a direct marketing communication from Port Hedland Mazda and do not wish to receive these communications from Port Hedland Mazda in the future, just use the “unsubscribe” function in the email or SMS, or tick the opt out box on postal communications and return the mailed item to Port Hedland Mazda.

7. Overseas transfers

Port Hedland Mazda's website/s are hosted in Australia. On occasion, a third party service provider Port Hedland Mazda engages or that Port Hedland Mazda is instructed to provide information to may be outside of Australia however, the location of the third party would depend on the specific situation.

8. Access and correction

An individual may request access to or correction of any of the personal information Port Hedland Mazda holds about them by contacting Port Hedland Mazda during business hours on (08) 5107 9388 or via the contact page.

Port Hedland Mazda may require an individual making a request to verify their identity before processing their request.

Port Hedland Mazda will aim to respond to all requests promptly and within 30 days.

Port Hedland Mazda may refuse a request where permitted or required by law. Port Hedland Mazda will comply with any regulatory requirement to give reasons for its decision.

9. Contacting Port Hedland Mazda and complaints

If you have any queries, concerns or complaints about how Port Hedland Mazda handles your personal information please contact Port Hedland Mazda during business hours on (08) 5107 9388 or via the contact page. Port Hedland Mazda may require an individual making a request to verify their identity before processing their request.

Please provide sufficient details so that Port Hedland Mazda can understand the nature of your concern. In most cases, Port Hedland Mazda will ask that you put your request in writing.

Port Hedland Mazda takes all complaints seriously and will use reasonable endeavours to investigate and respond to a complaint in writing within 30 days of receiving the written complaint. If you remain unsatisfied by Port Hedland Mazda's response to your complaint, you may be entitled to refer your complaint to the Office of the Australian Information Commissioner.

• Phone: (08) 5107 9388
• Mailing Address: 323 Quarry Rd, Wedgefield, WA, 6721

10. Changes to Privacy Policy

Port Hedland Mazda may make changes to this Privacy Policy by posting the revised policy on its website. Please check back from time to time to review this Privacy Policy.